Collaborative projects require partners from various businesses and institutions to share information, plan events, discuss grants, and communicate about the project. Each team generally has a preferred method of communication; sharing documents, personal data, and research across a number of insecure channels.
Project management is about ensuring your EU research uses the right tools and software to ensure that EU funded projects, such as Horizon 2020 follow European project management guidelines for security and are compliant with GDPR.
Europe’s General Data Protection Requirements (GDPR) came into effect in 2018. These regulations state that any personal data being lost, stolen, or changed can be considered as non-compliance and the fines for such breaches can be up to €20 million ($23 million) or 4% of annual global turnover.
GDPR defines personal data as any information which is related to an identified or identifiable natural person. This means any information that would individually or collectively allow you to identify someone directly or indirectly: a name, address or location data, identification number, commercial identity, IP address, etc. are personal data.
Failure to follow GDPR guidelines comes with hefty financial penalties and can risk future grants and EU funding. GDPR requires that you don’t store or transfer data through countries outside the European Economic Area that do not have equivalently strong data protection standards. Those data residency requirements also apply to cloud providers with data centers around the world.
At present only 11 countries satisfy GDPR requirements and the United States, where 67% of all cloud services are headquartered, does not meet GDPR requirements. At present, there’s no existing international regulations that guarantee sufficient data security and data protection. As such, companies from the EU should choose a cloud provider that is based in the European Economic Area and does not belong to a company from the USA. Currently, US government agencies can use the Patriot Act to gain access data even if it is stored exclusively in Europe.
Switching from US based management platforms to a project management software like EMDESK, which was developed and is hosted in Germany, can provide your Horizon 2020 and EU funded research the security it needs. Additionally, cloud based solutions for calling and sharing like Skype are extremely prone to malware and record your conversation history on your device. This means that the history of your conversations can be compromised if a participant’s phone or computer is stolen.
EMDESK project management tool is hosted with the Open Telekom Cloud (OTC) to ensure the highest infrastructure security. OTC is one of the most secure and modern cloud data centres in the world. Its infrastructure is operated in Deutsche Telekom’s highly secure twin-core data centres in Magdeburg and Biere, Germany, as well as data backup. All services are strictly regulated and are regularly checked and certified by independent institutions. Additionally, OTC’s data processing is strictly regulated by the German data protection act and compliant with GDPR which is certified in accordance with the Trusted Cloud Data Protection Profile (TCDP) 1.0.
Not only is EMDESK a secure, European project management software solution, it allows participants to streamline communication onto a single platform; saving time and allowing participants to focus on their research.