Introducing a complete Office suite for collaborative editing

Streamline teamwork on project documents with collaborative real-time document editing

Stefan Detschew | Feb 5. 2025

In the complex world of EU and national funded projects, collaboration is the foundation of achievement. Managing and collaborating on documents effectively while ensuring seamless teamwork can be challenging when coordinating across multiple teams and partners.

EU projects often involve international consortia with diverse working methods, time zones, and languages, adding complexity to collaboration. To succeed, consortia must ensure efficiency, transparency, and control in creating, updating, and sharing project proposals, reports, deliverables, and other essential documentation.

Challenges such as aligning different approaches, navigating language barriers, and overcoming time zone differences often hinder seamless teamwork. Additionally, maintaining version control while adhering to GDPR, EU security standards, and funding programme requirements is essential. The complexity of managing multiple platforms and tools can lead to confusion, inefficiencies, increased IT infrastructure costs, and administrative burdens.

Office features now available in EMDESK

That’s why we’re introducing a powerful new feature in EMDESK: integration of a complete Office suite for collaborative editing.

This feature brings real-time editing capabilities to your workspace, empowering teams to work together on documents, spreadsheets, and presentations—all without leaving EMDESK.

Things you can enjoy from today in your EMDESK workspace:

  • Powerful Office suite integrated: Now you can conveniently open Office documents and access them even faster: open, edit and save your documents in the familiar EMDESK environment.
  • Work together in real-time: Edit documents, spreadsheets, or presentations simultaneously with team members and partners across organisations.
  • Version control and change tracking: Changes are tracked, logged, and appear instantly for everyone, streamlining decision-making. You can even save document edits as versions to restore them later if needed.
  • Instant preview: Double-click any Office-supported document to preview its content directly within EMDESK in seconds.
  • Keep everything in one place: Securely store and manage all project-related documents within EMDESK, seamlessly integrating them with your work packages, deliverables, and tasks.
  • Supports all Office file format: Easily work with file types compatible with widely used tools such as Microsoft Office and OpenDocument.
  • Access control: Leverage familiar access control feature of EMDESSK to set user permissions, ensuring that only authorised personnel can view or edit specific documents.
  • Integrated AI-based translation service: Translate and revise parts of your text directly in EMDESK with the integrated Deepl AI-based translation service. Simplify multilingual collaboration by ensuring accurate and professional translations at your fingertips.
  • Task-based Workflows: Use EMDESK’s task management features to send notifications and updates when a document is ready for review or has been updated.

By integrating these features directly into EMDESK, there’s no need for external office software or cloud storage platforms. Users no longer need to switch between external platforms. This feature consolidates all your document editing and management tasks, providing a seamless experience for your entire team and project consortia.

Key benefits for your team and project consortium

Centralized Workflows

All documents are stored and edited directly within your EMDESK workspace, giving your team and partners a single source of truth, ensuring consistent documentation and compliance. Say goodbye to managing files across multiple platforms or chasing the latest version of a document.

Boosted Efficiency

By allowing multiple users to work on the same document simultaneously within your EMDESK workspace, you reduce delays and confusion caused by file versioning, back-and-forth emails, and switching between tools.

Secure and GDPR-Compliant

Data security and compliance are non-negotiable for EU projects. EMDESK offers a GDPR-compliant platform where your documents are stored securely, safeguarding sensitive project data. Unlike many third-party tools, EMDESK keeps all your data within a protected environment hosted on European servers and compliant with EU security standards.

Office Suite at no extra cost

Enjoy a full range of Office suite features, similar to those offered by Microsoft Office, integrated directly into EMDESK. Edit, manage, and collaborate on documents seamlessly without incurring additional expenses.

How to Get Started

Our new Office suite for collaborative document editing is available today in your workspace. Here’s how to begin using it:

  1. Log in to your EMDESK account and navigate to Documents section.
  2. Create, upload, or select an existing file, such as a Word document, a project budget spreadsheet, or a kick-off presentation.
  3. Double-click the document to open it for collaborative editing in the Office suite.
  4. Share the document link with your team members to invite them to collaborate in real time.

No additional software installation is required, making the setup seamless and user-friendly.

To explore in detail how EMDESK helps you in document editing, check out the help articles here.

Log in to your EMDESK workspace today and experience the benefits of real-time document collaboration firsthand. We’re eager to hear your feedback and learn how this feature helps streamline your workflows.

About the Author

Stefan Detschew is the CEO of EMDESK, bringing years of experience in project management solutions for European and national funded projects. Connect with him on LinkedIn.

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