Changes to DoA / DoW during Implementation

Processing and applying changes to the DoW (amendment)

To modify the project plan (baseline) as part of an amendment, you need to create a copy of any current DoW version and make the changes to this new version of the DoW. To do this:

  1. Go to the project planning mode by clicking on the tab DoW. Please note that you need to have Coordinator Rights in order to complete the following steps.
  2. Then go to Version / Export and create a new version based on a copy of a selected current version (usually the most recent version): Select the original version from the drop down menu and click New Version from. Verify the information in the prompt and click YES to confirm.
  3. Make the required changes in the new version behind the DoW tab and relevant sections as needed (>Project, >Contractor, >Part B and >Work plan).
  4. After you have completed inputting the changes, you can export the corrected version as a Description of Work document to MS Word at Version / Export.
  5. To apply the new version with the changes to the Implementation part of EMDESK, you need to first activate the new version for implementation as follows:
    Please go to DoW > Version / Export,
    Select the correct version (the latest version may be selected by default already) and activate the version for implementation, by clicking on 2014-09-08_09-53-02. The changed plan data will now be shown and used as plan data for all partners in the Implementation area of EMDESK.

Please note that in order to activate a changed DoW version as new project plan (baseline) for implementation, we recommend to have official approval by the EC.

Processing and applying changes and corrections to the DoW

To modify the project plan (baseline) as part of a plan correction (not a DoW amendment), you need to implement the changes in the currently active DoW version. To do this:

  1. Go to the project planning mode by clicking on the tab DoW. Please note that you need to have  Coordinator Rights.
  2. Then go to Version / Export and make sure the current version is selected (usually the most recent version).
  3. Make the required changes in the relevant section(s) behind the DoW tab (>Project, >Contractor, >Part B and >Work plan).
  4. After you have finished making the changes to the current version, you can export the corrected version as a Description of Work document to MS Word at Version / Export.
  5. To ensure the changes are also effective for the Implementation part of EMDESK, you still need to apply the changes to implementation as follows:
    Please go to DoW > Version / Export,
    Make sure the correct DoW version is selected and
    Click on 2014-09-08_10-19-15.

NOTE: IF YOU HAVE MADE CHANGES TO THE STAFF EFFORTS OR FINANCIAL INFORMATION, PLEASE CHECK THE TOTAL EC CONTRIBUTION. ACCORDING TO THE FP7 GUIDELINES THE TOTAL EC CONTRIBUTION SHALL REMAIN AS AGREED IN THE GRANT AGREEMENT.

PreviousBudget vs. Actual Costs Controlling NextManage, Backup and Restore DoW / DoA versions

Related Articles