EMDESK Features: The leading software solution for funded R&D projects

Explore EMDESK – the software designed to streamline your project management. Optimise proposal preparation and run projects efficiently with a tool that understands the complexities and demands of funded R&D projects.

Master your cross-project resource planning

  • Plan and analyse the progress and finances of all projects in a unified view.
  • Coordinate the budget and resources of project participants or employees across departments and projects.
  • Avoid resource conflicts and work with reliable capacity and demand data according to your planned projects, available funds, and employees.
Portfolio Management

Master your cross-project resource planning

  • Plan and analyse the progress and finances of all projects in a unified view.
  • Coordinate the budget and resources of project participants or employees across departments and projects.
  • Avoid resource conflicts and work with reliable capacity and demand data according to your planned projects, available funds, and employees.
Manage budgets and resources
Manage finances
Run projects
Monitor progress

Real-time overview of projects, deadlines and finances

  • Monitor the progress of all projects, every activity, or task in real-time.
  • Gain detailed insights into performance data and compare the current status with original budgets.
  • Identify bottlenecks, delays and overspending early and adjust resources or schedules accordingly.
Project Management
Portfolio Management
Financial Controlling

Real-time overview of projects, deadlines and finances

  • Monitor the progress of all projects, every activity, or task in real-time.
  • Gain detailed insights into performance data and compare the current status with original budgets.
  • Identify bottlenecks, delays and overspending early and adjust resources or schedules accordingly.
Monitor progress
Manage work
Manage budgets and resources
Run projects
Manage finances
Project Management
Collaboration

Work together and move projects forward

  • From creating project plans to working on activities, budget and expenses: Collaborate on crucial tasks with Data Table, Kanban, or Gantt views.
  • Facilitate teamwork with discussions, attachments, activity feeds, video calls, and automatic notifications.
  • Save time and minimize information overflow with centralized document management, group administration, and precise access.
Run projects
Manage work
Work collaboratively
Project Management

Quickly start managing projects to keep control

  • Import your project data or start off with pre-built templates for instant project mapping and adjust them to your needs.
  • Dashboards, real-time feeds, views like tables, Kanban or Gantt charts, audit logs: Make informed decisions with a complete overview.
  • Create custom views and reports, and export needed data for stakeholders with just a few clicks.
Run projects
Monitor progress
Export data
Create reports
Project Management
Collaboration

Manage work with different views

  • Tables, Kanban, or Gantt? Different views give you a quick overview of progress and consumption at any time.
  • Visualise schedules, dependencies, milestones, or key figures: Every view can be personalised, saved, and exported.
  • Customize every view you need for analysis and refinement with filters, tags, and custom columns.
Monitor progress
Run projects
Manage work
Financial Controlling

Manage finances in real-time

  • Gain overview and control over the finances - from project budgets to expenses and funds.
  • With real-time data on project progress and costs, consumption or times of all project participants, you make informed decisions.
  • Manage personnel and other cost categories, and define financial profiles for project participants with personnel cost rates and overheads.
Manage finances
Manage budgets and resources
Manage funding and grants
Track expenses
Project Management
Proposal Writing
Team Management

Set up teams and consortia

  • Structure the project team and partners according to the project size from the organisational level down to teams or individual employees.
  • Manage project participants with budgets, expenses, times and financial profiles for each team or individual.
  • Maintain an overview and control from start to completion in line with the project plan and objectives.
Set up consortium and team
Run projects
Manage budgets and resources
Proposal Writing
Financial Controlling

Plan budgets and efforts

  • Keep everything in view: Map the entire project consortium and team with partners, affiliates entities, contractors, and suppliers including master data, contracts, or financial profiles.
  • Involve everyone in the planning: Design and budget projects of any size and complexity together and optimise the budget plan.
  • Plan personnel efforts flexibly based on projects, work packages, tasks and phases, and allocate budgets to project participants and cost categories.
Manage finances
Manage budgets and resources
Set up consortium and team
Manage funding and grants
Financial Controlling
Portfolio Management

Run in-depth analyses

  • Analyse progress compared to plan with status reports, percentage of completion, and detailed progress descriptions.
  • Monitor the financial metrics of your organisation, or specific project participants – down to the level of individual tasks.
  • Use filters, sorting functions, and flexible columns, as well as searching for individual or multiple activities, participants, and resources.
Manage finances
Monitor progress
Run projects
Analyse finances
Reporting
Project Management
Financial Controlling

Track time and expenses

  • Track personnel costs, whether lump-sum or rate-based, and other expenses in any desired level of detail - per project, work package, or task and across individually defined phases and periods.
  • Decide how you want to record efforts: Report aggregated efforts or use integrated time tracking.
  • Enable your team members and everyone involved to independently and flexibly report efforts and other costs – anytime, anywhere.
Track expenses
Track time
Manage finances
Run projects
Create reports
Work collaboratively
Collaboration
Team Management

Efficiently onboard partners and team members

  • Provide seamless access to a central project data hub and empower everyone to find and share information.
  • Quickly add people to groups with similar access rights, responsibilities and information needs for a smarter communication.
  • Provide team members with the right blend of information for their work: entire projects, individual work packages, or selected tasks.
Onboard team members
Communicate within the team
Set up consortium and team
Assign rights and roles
Security and Data Protection
Team Management

Assign rights and roles with one click

  • Manage access rights for each work item, individual users, or entire organisations according to responsibilities.
  • Assign projects, work packages or tasks to project participants and keep other project information confidential and secure.
  • Organize team members in groups with similar roles to optimise access and communication.
Assign rights and roles
Onboard team members
Communicate within the team
Guarantee security
Collaboration

Schedule online meetings & make video calls

  • Schedule video conferences or quickly connect with team members through online meetings, wherever you are.
  • Host online sessions efficiently: manage and mute attendees, appoint moderators, share screen, chat in groups or individually.
  • Secure meetings: Ensure automatic access for team members, assign a passcode, or have users wait in a virtual lobby.
Host online meetings
Communicate within the team
Work collaboratively
Reporting

Create status and financial reports

  • Optimize information flow with dynamic dashboards and concise reports while reducing administrative efforts and eliminating endless feedback cycles.
  • Generate status or financial reports pre-populated with the historical data, most recent updates, and detailed narratives.
  • With a single click export reports ready to be shared with your team, stakeholders and decision makers.
Create reports
Create documents
Export data
Collaboration
Team Management

Receive reminders and smart notifications

  • Decide what's relevant: Follow activities and feeds relevant to you and stay informed about changes.
  • Stay updated with real-time feeds and smart notifications about deadlines and updates.
  • Team members keep you posted through push notifications and/or emails.
Receive notifications
Communicate within the team
Work collaboratively
Proposal Writing

Plan projects and draft proposals

  • Design projects of any kind using fully customisable templates: from national small-scale to large EU projects with complex work break downs.
  • Collaboratively draft proposal texts, plan budgets and resources, and assign activities to employees or partners.
  • Schedule project timelines with activities, deliverables, milestones, dependencies, and work with multiple versions during all phases.
Write proposals / plan projects
Set up consortium and team
Manage budgets and resources
Create documents
Work collaboratively
Collaboration
Document Management

Share and manage files

  • Speed up processes and use a centralized document hub to manage shared files.
  • Say goodbye to multiple versions; find what you're looking for easily, thanks to tagging, indexing, and categorization – even in thousands of folders.
  • Control access to folders or files for internal or external users via permissions or link sharing.
Share documents
Create documents
Work collaboratively
Proposal Writing
Reporting
Document Management

Create and collaborate on online documents

  • Collaborate on text documents like project proposals or reports in a secure, simple, and GDPR-compliant online editor.
  • Create, edit, see and accept latest changes: Create documents as a team without the back-and-forth of version sending.
  • Draft extensive documents clearly and transparently, effortlessly navigating through hundreds of pages.
Share documents
Create reports
Work collaboratively
Write proposals / plan projects
Security and Data Protection

Security and control at all levels

  • Manage access, roles, rights, and groups for more data protection and optimised information flow.
  • Audit logs, a seamless change history, project versioning, and daily backups ensure safe and recoverable data.
  • Enterprise-level security standards: GDPR-compliant, servers in Germany, high availability, and reliability with 99.9% uptime.
Assign rights and roles
Guarantee security
Financial Controlling

Manage funds and grants

  • Manage your project finances even better with integrated funding management.
  • Define and manage funding profiles: Apply rules based on specific types of activities, cost categories, or organisations.
  • Utilize precise comparisons between actual and budgets for an immediate forecast of the project or team funding.
Manage funding and grants
Manage finances
Manage budgets and resources
Proposal Writing

Test-drive project plans

  • Design versions for project scenario analysis and work with multiple versions of the plan in all phases.
  • All versions are safely stored: Switch between versions and check trial versions compared to actual progress.
  • Work on plan changes in the background without disturbing the current execution and reporting.
Test project plans
Write proposals / plan projects
Run projects
Project Management
Reporting
Document Management

Export any data – any view

  • Transfer data to other apps or your preferred work methods to further process and optimize them.
  • Prefer Excel or CSV? Then export custom views.
  • Embed prebuilt reporting status and financial tables into your online documents, automatically updating with the latest project data, making it easy to write consistent and accurate proposals and reports.
Create reports
Write proposals / plan projects
Export data

Book a call with us to explore EMDESK

Find out why 8,000+ organisations use EMDESK

  • A single platform for all your needs
  • Tailor-made for Horizon Europe projects
  • Efficient administration, more space for substantial work
  • Personal support with quick response times
  • Made with love in Germany

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