EMDESK Features

Stop managing each project in isolation

When your team works across multiple funded projects, budgets, timelines, and staff allocations are scattered across separate spreadsheets. EMDESK gives you a single portfolio view — see financial health, resource conflicts, and upcoming deadlines across all your projects at a glance.

End the chaos of scattered emails, files, and tools

Your consortium’s work is spread across email threads, shared drives, video tools, and messaging apps. Important decisions get lost, document versions conflict, and no one knows where the latest file is. EMDESK brings discussions, documents, tasks, and meetings into one shared workspace — with the access controls collaborative projects demand.

See your workplan the way you need to — table, Gantt, or Kanban

A Gantt chart is great for timeline planning but useless for daily task management. A Kanban board tracks status but hides the schedule. EMDESK gives you all three views on the same data — switch between table, Gantt, and Kanban without re-entering anything. Visualise dependencies, milestones, and key figures. Add custom columns and tags, filter by partner, team, or work package, save your personalised views, and export them when needed.

Structure your consortium — from organisations to individuals

A consortium is not a flat team. It’s a network of organisations, departments, and individuals, each with different financial profiles, access needs, and project roles. EMDESK lets you model this structure accurately — set up partners or teams with their budgets, cost rates, and permissions so everyone works in the right context from the start.

Draft proposals and reports without emailing document versions back and forth

Consortium documents — proposals, deliverables, reports — go through dozens of revisions across multiple authors. Emailing Word files creates version conflicts and wastes time on merging. EMDESK’s integrated editor lets your team write, review, and finalise documents together in real time, with change tracking, version control, and AI-powered translation via DeepL. Upload existing files or create new ones directly in the workspace.

Find the answer buried in your project data — without building a custom spreadsheet

How much has Partner C spent on travel in WP3 compared to plan? Which activities are behind schedule and over budget? Answering these questions usually means building pivot tables across multiple files. EMDESK gives you flexible, filterable data views across activities, budgets, and expenses — drill down to any level, compare plan to actual, and export what you need.

See who is overloaded before a deliverable is late

Your people are allocated across multiple projects, but without a consolidated view you can’t tell who is at 150% capacity until a deadline slips. EMDESK tracks time allocations, availability, overtime, and leave across all projects — in weekly, monthly, or yearly views. Generate timesheets and resource reports, rebalance workloads proactively, and maximise your planned person-months.

Onboard partners and teams without explaining the same setup ten times

Every new partner or team member needs access to the right data, the right documents, and the right budget views — but not to everyone else’s. Setting this up individually through emails and shared drives is tedious and error-prone. EMDESK gives new users guided access to a structured workspace where their role, scope, and permissions are already configured.

Run project meetings without a separate video tool licence

Project calls shouldn’t require everyone to have licences for yet another tool. EMDESK includes built-in video conferencing — schedule meetings, manage attendees, share screens, and keep meeting context connected to your project data. No extra subscriptions, no third-party accounts required.

Stay informed without drowning in email

Complex projects generate a constant stream of updates — budget changes, document edits, new comments, approaching deadlines. Following everything by email means inbox overload; ignoring it means missing critical changes. EMDESK lets each user configure exactly which updates they want to follow, with in-app feeds and email notifications tailored to their role.

One place for all project documents — with the right access for the right people

Project documents end up scattered across email attachments, personal drives, and shared folders with inconsistent permissions. Finding the latest version of a deliverable or checking who has access to a confidential file becomes detective work. EMDESK provides a central document hub with tagging, categorisation, and access controls that match your project structure — including link sharing for external reviewers and auditors.

Enterprise-grade security built for collaborative and publicly funded projects

Collaborative and funded projects handle sensitive data — consortium finances, personnel costs, intellectual property. You need audit trails, access controls, and GDPR compliance, not just a password-protected folder. EMDESK provides role-based access management, complete change history, project versioning, daily backups, and servers hosted in Germany with 99.9% uptime — meeting the security standards that publicly funded projects require.

Test changes to your workplan without disrupting the running project

Budget reallocations, plan amendments, rescheduled milestones — changes are inevitable in multi-year projects. But making changes to a live plan risks breaking what’s working. EMDESK lets you create plan versions for scenario analysis: test “what if” changes in a separate version, compare them to the current plan, and switch over only when you’re ready.

Keep day-to-day tasks connected to the bigger project picture

Daily tasks — review this document, send that data, prepare this deliverable — easily lose their connection to the work packages and milestones they serve. EMDESK links tasks directly to your workplan: assign them to team members or groups, set priorities and deadlines, use reminders to stay on track, and see how day-to-day work drives progress on the activities that matter to your stakeholders.