Pricing

From planning and execution to reporting and teamwork: EMDESK is your go-to solution for managing collaborative projects.

Team

Project

Team

For organisations or PMOs managing multiple projects

Project

For consortia working in an EU or national collaborative project

Essentials
Projects

Unlimited

1

Multi-Project Support Manage work packages, tasks, budgets, expenses, and time across projects.
Users

Starting at 5

unlimited

Guests access Guest users have limited access to the workspace (they can comment, send messages, join meetings, and access items that have been given access to, but cannot edit, update, or manage them).

3 per user

included

Storage volume

5GB per user included
add storage on request

200 GB included

Activity stream Real-time action feed of all updates, changes, and activities from your users.
Technical Support We help you personally by email and video call and usually respond within a few hours.

Priority

Priority

On-boarding training During a tailored onboarding training, a dedicated customer success manager introduces your team to EMDESK and supports you to configure your workspace according to your needs.
EU-standard security
GDPR compliance
Project Planning
Work Package Planning​ Plan projects with work packages, tasks, map dependencies, schedule milestones and deliverables.
Participants Map out your entire consortium with teams and individuals.
Budgeting Plan budgets and efforts per project and participant in your desired cost categories.
Employees Manage employees with their personnel cost rates and allocate budget and effort to them.
Staff Capacities Handle employee availability and managing holiday and sick leaves.
Versions Manage different plan versions, safely store and switch between them, and make background changes without disrupting current execution and reporting.
Customization Customise the project settings and account preferences to suit your personal and project-related needs.
Project Execution
Progress Monitoring Track task assignments, deadlines, and progress against the schedule.​
Cost Controlling Track costs and efforts spent compared to the budget.​
Gantt Chart Get a visual timeline displaying the status and progress of your projects, including work packages, tasks, dependencies, deliverables, and milestones.
Progress Reporting Track progress with status, completion, and progress descriptions.
Expense tracking Record and track expenses within your defined cost categories, with the ability for team members and partners to report and update independently anytime, anywhere.
Time Tracking Allow every team member to track their time daily, weekly, or monthly per project, work package or task, approve times, and generate timesheets for signature.
Alert & Reminders Remind and alert users with email notifications about upcoming deadlines, tasks and other activities.
Email reports Receive hourly, daily, or weekly email summary reports with deadlines, tasks and other activities.
Generate Reports Generate financial and progress reports.
Collaboration
Task manager Get a complete task manager that lets you create and manage lists, tasks, or checklists, assign responsibilities, and monitor deadlines and statuses.
Documents Upload, share and organize documents in one secure place. Keep, roll-back, and restore previous document versions.
Online editing Work together on documents and reports in EMDocs in real time
Online meetings Make video calls or host online conferences.
Screenshare Boost productivity in online meetings by sharing your screen.
Meeting Recordings Record every meeting and share or review it anytime, making sure you never miss important details.
Conversations Send messages to individual users or groups, track the complete conversation history, and archive it.
Access management Manage precise user and group access for each single item.
Groups Organize users into groups to manage their permissions centrally, start group meetings, or send messages directly to the entire group.​
Mailing lists Quickly and easily send emails from your inbox to all group members.
Export Freedom to take data to other apps for further processing (Excel, CVS, PDF, PNG).
Productivity
Data Table view Manage projects, work packages, and tasks using a color-coded table view with advanced filtering, sorting, and customizable columns.​
Kanban Board Manage your tasks, milestones and deliverables by status columns.
View sharing Share and point team members to a specific view or item with shareable URLs.
Personal dashboard Create custom data table views in personalized tabs, and adapt them with powerful filters, sorting, and flexible columns for tailored data management.
Tags Organize your records by labeling them with tags, allowing for easy categorization and analysis.
Attachments Upload and attach any document to project items for organized, fast sharing and retrieval.
@mentions Notify relevant users or groups and tag any project items using @mentions.
Bulk-Update Modify a large number of selected records with just a few clicks.
Multi-language Work with your preferred language: English, German, Spanish, French.
Integrations
OneDrive/SharePoint Link files from OneDrive/SharePoint directly to projects, work packages and tasks.
Microsoft Sign-in Log in to EMDESK using your Microsoft account credentials.
There are no cancellation or other hidden fees. All prices quoted are in EURO. We are obliged by EU law to apply the relevant sales tax on any European Union customers not entering a valid VAT ID Number on the prices quoted above. Prices above do not include tax, this will be calculated at the time of payment.
Effective onboarding

Effective onboarding

Get off to a great start with free, regular onboarding training for your team and project partners.

Implementation management

Implementation management

Onboarding is your key to success. That’s why we offer onboarding, implementation, and workspace setup based on your project documentation to make your start easier.

Quick Excel import

Quick Excel import

Seamlessly transfer your data with our easy-to-use Excel import feature, designed to streamline your getting started workflow and save you time.

Unlimited, personalized support

Unlimited, personalized support

Never experience project delays again with direct access to our technical support team via email or video call for all project participants (English, German).

Self-serve knowledge base

Self-serve knowledge base

In our help portal, you’ll discover “Getting Started” guides, video tutorials, and a rich knowledge base. Get answers on your own and enjoy personal support with no wait times.

EU class security and encryption

EU class security and encryption

We exceed standards for data security and privacy without compromising on performance or user experience.

95% customer satisfaction

95% customer satisfaction

Get assistance from our Customer Success experts, whose sole aim is to ensure your success.

Cloud-based platform in Germany

Cloud-based platform in Germany

With Deutsche Telekom's cloud-based infrastructure, you can work from anywhere and enjoy maximum security.

Tailored pricing and unlimited options

Tailored pricing and unlimited options

Our flexible pricing adapts to complex projects. If needed, we offer custom plans with unlimited users and data storage. Just let us know your requirements.

Everything for a successful start with EMDESK

Onboarding training, implementation management, migration service, maximum security, unlimited support. All included in every subscription. Get your personalized offer now.

Leading organizations in Europe trust in EMDESK

Emilija Stoilova

Administrative Coordinator at HBP Project Coordination Office (PCO), Switzerland

We have an excellent experience with EMDESK. All projects, regardless of their size, small teams or large consortia with 143 partners as in the HBP project, will certainly benefit from it. EMDESK has proven to be a reliable and stable tool indispensable for the management of various project-related processes.

Isella Vicini

Director, European Funding Division at Warrant Hub SpA

The main results and improvements we achieved, by using EMDESK project management tool, is a greatly reduced workload that enabled gathering inputs by e-mail and collating documents for reporting and monitoring of resources.

Peggy Favier

Project Manager at L-up

We had heard many things about the power and versatility of EMDESK, so it was an easy choice to use them as a project management tool. This switch increased our ability to handle larger projects and coordinate information among team members. We were also able to cut the time spent on our procedures by 15 percent. EMDESK is one tool that we would definitely recommend to every project manager.

Maximilian Steiert

Headquarter of the Fraunhofer-Gesellschaft, Germany

After the evaluation by the project management team of the Fraunhofer EU-Network and the Fraunhofer SIT (Institute for Secure Information technology) EMDESK clearly convinced us because of its usability. It also fulfills the strict data-protection standards of the Fraunhofer Gesellschaft.

José Luis Vadillo López

Fundación CIRCE, Spain

EMDESK provides useful solutions and helps us a lot with project management! At CIRCE we were looking for a good tool to manage our projects. We started using EMDESK with one project and quickly also switched running all projects over to the tool as it gives us accuracy and an integral control over the projects. In addition we are very happy with the technical and commercial support we receive. We strongly recommend the tool!

Eric Matrou

Finance Officer and Risk and Performance Manager, École Polytechnique Fédérale de Lausanne

We thoroughly enjoy working with EMDESK. As a large project with thousands of team members, hundreds of partners and lots of deadlines, we have a tight schedule and special requirements. We would recommend EMDESK to anyone looking for a comprehensive collaboration solution.

Dr Alison Taysum

University of Leicester, the UK

EMDESK takes innovative technology and synthesises it with legal and traditional financial management requirements to offer a state of the art management solution system that enables teams to manage scheduling of activities, and allocation of resources mapped to forecast budgets and actual spends.

Paolo Di Michele

Project Manager at SELEX ES SpA, Italy

The use of EMDESK has made the task of managing much more rewarding. You can have full control over every aspect of the program with minimal daily effort. It's really an invaluable tool for managing multiple projects, especially large ones.

Dr Alison Taysum

University of Leicester, the UK

EMDESK provides a platform that empowers large teams and their stakeholders/clients to interface on many different levels from instruction and discussions to accounting, reporting and auditing systems. EMDESK fully integrates all aspects of a large and complex project offering users full and transparent accountability and assurance the system can provide information required for full audits.

Sergi Madonar Soria

Senior Research Project Manager at Barcelona Supercomputing Center, Spain

EMDESK software has proven very useful for the follow-up of our projects. The support team is very responsive and helpful.

Eva Haas

EU Project Manager at RWTH Aachen University, Germany

The Technical Support at EMDESK is a great asset to my daily work. The support representatives provide quick and helpful answers. They carefully read what I write in emails, and provide comprehensive answers and clear guidelines on how to proceed.

Laura Cherdel

MyOcean Project Administrator, France

EMDESK is an excellent tool that the team members and partners are able to use easily and quickly. We are happy with the choice we made. I greatly appreciate the fact that project managers at every level are able to report and update directly in EMDESK and I don't have to exchange back and forth with Word.

Prof. Jacqueline O'Reilly

University of Brighton, the UK

We have been really impressed with the software in helping make monitoring and reporting so much easier. The support services in setting up the system and answering questions were always excellent, concise and efficient. I recommend this software to anyone who is planning a project proposal or managing projects as it takes away a lot of the pain of pea counting and formatting proposal and reporting documentation.

Luis Coelho

Assistant Professor at the Mechanical Engineering Department of Setúbal School of Technology of Polytechnic Institute of Setúbal, Portugal

The organization and sharing of documents, the scheduling of events, the help in the preparation of reports and other features makes EMDESK a strong support for the development of a project of this dimension and responsibility. In line with my experience, I suggest using EMDESK to everyone who will coordinate projects.

Gabriele Hamm

Leibniz Institute of Photonic Technology Jena, Germany

It is a great pleasure to work with EMDESK. The software is a very convincing and facilitating project management tool.

Katarina Boustedt

Project Coordinator at Graphene Flagship

Professionally organized, the EMDESK Team executed the migration in less than two weeks and provided us with a seamless and uncomplicated service; including consultation. EMDESK is a highly reliable partner that provides us with a tool that helps us to manage and monitor all our project activities.

Dr. Christian Fauteux

Chief Administrative Officer, École Polytechnique Fédérale de Lausanne

We selected EMDESK to plan our project proposal after facing problems with other tools. We switched to EMDESK less than 3 months before submission and were very happy that the collaboration went so smoothly. EMDESK met our individual requirements quickly and professionally.

Eduardo Herrmann

Project Manager at Steinbeis-Europa-Zentrum, Germany

EMDESK is very useful and facilitates the management of research projects. The software differentiates itself from others with its user-friendly interface and the wide range of functions. Most of all, the team actively listens and implements recommendations from its users. EMDESK offers a good value for the money spent. We are extending the use of EMDESK as it integrates well into our workflow and helps to manage projects efficiently.

Meytal Laor

Administration Manager at CrackSense project, Israel

EMDESK is very easy to learn. We had and have support service all along the way. It's a very convenient and efficient way to manage a multi-partner project. Everything is transparent and fully communicated. We have a complete view of the budget and expenses at any given moment. EMDESK undoubtedly improves and simplifies the work.

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Find out why 1,000+ organisations use EMDESK

  • A single platform for all your needs
  • Tailor-made for Horizon Europe projects
  • Efficient administration, more space for substantial work
  • Personal support with quick response times
  • Made with love in Germany

EMDESK is listed

UGAP - Public and government bodies in France can purchase EMDESK with a single click through the central purchasing organisation UGAP.

ARIBA - As the Fraunhofer-Gesellschaft launches SAP as ERP system in 2022, Fraunhofer institutes can now purchase EMDESK via the ARIBA purchasing platform.

Frequently Asked Questions

How does the pricing work?

The Team Plan pricing is based on the number of users and the contract duration, either monthly or annually. The more users you have and/or the longer the duration, the greater the savings. The Project Plan is billed per project, based on the number of participating organizations (partners), with a monthly fee per partner. Contact us for a customized quote tailored to your needs and budget.

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What’s a typical EMDESK user?

A typical user is a person actively working in your workspace, creating, updating, and editing items.

What’s the difference between the Project and Team plan?

Both plans offer the same features. The Team Plan includes additional advanced functions for managing employees, capacity management including leave management, and time tracking. It is designed for organizations with teams and partners working across multiple workspaces or projects, while the Project Plan is better suited for consortia working on a single project.

Can I change my plan at any time?

Yes, you can upgrade your plan from a free or paid plan and add further users and storage at any time. Just go to Subscription / Billing in the Profile menu of EMDESK. This change will come into effect immediately and a prorated charge will be applied to your account. Downgrades will become effective at the end of your current term.

Can we add additional users/storage?

Yes, you can always upgrade the number of users and/or storage at any time. To add more users in the Team plan, just visit the Subscription page of your account and click ‘Edit Subscription’. You can also contact us for help adding more users, getting additional storage, or making changes in your Project plan.

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Can I import my data into EMDESK?

Yes, you can transfer your project data directly into EMDESK from an Excel file. For further help and guidance visit our help centre.

Help and how-to's

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