From planning, controlling, and reporting to collaboration – EMDESK is a one stop solution you need to work more efficiently with others in real-time.




30% off


For organisations with teams and partners working in multiple projects


For teams and partners working in one project


For teams just getting started with planning and managing projects


Unlimited essentials
Free forever

Starting at 5 users in unlimited projects
For organisations with teams and partners working in multiple projects

Starting at 15 users in one project
For teams and partners working in one project

Unlimited essentials
For teams just getting started with planning and managing projects






Starting at 5

Starting at 15


Guests access Guest users have limited access to the workspace (they can comment, send messages, join meetings, and access items that have been given access to, but cannot edit, update, or manage them).




Groups (+ mailing lists)




Online documents




Calls & Video meetings



Storage volume

1GB per User included
add. GB on request

1GB per User included
add. GB on request

500 MB

Email support



On-boarding training During a tailored onboarding training, a dedicated customer success manager introduces your team to EMDESK and supports you to configure your workspace according to your needs.
Enterprise-grade security
Project planning & Budgeting
Project planning & Scheduling Design small projects to large initiatives, structure activities, map dependencies, schedule milestones and deliverables.
Cross-projects management Map and manage activities, teams and resources across projects.
Team & Participant management Structure project consortium and define teams, from organizational level down to teams or individuals.
Budgeting & Resource planning Plan budgets and resources for exact periods with lump sums or rate-based costs.
Staffing & Financial profiles Define each team’s staffing, cost, overhead rates, and cost categories.
Versioning Create different plan versions and switch between them when needed.
Customization & Personalization Adjust project settings and account preferences to meet your needs.
Project templates* Work with past-proven project templates (coming soon).
Project & Work management
Project controlling & Monitoring Monitor progress / consumption vs timelines / budget in real-time.
Personal dashboard Personal overview to stay on top of your project items.
Work management Manage your tasks, resources and due dates with between different views.
Spreadsheet view Manage projects and tasks, using color-coded spreadsheet view with powerful filters, sorting, flexible columns.

Essential columns

Gantt view Get a visual timeline view of project schedule, dependencies and status.
Kanban Board Manage your tasks, milestones and deliverables by status columns.
Progress reporting Track progress with status, completion, and narrative descriptions.
Workflow Customize workflow according to your way of working.
Expense & Time tracking Record staff time and other expenses.
Reporting control Collect report data efficiently with control tools.
Analytics & Reporting
Activity stream Real time feed of all updates and activities.
Reports Generate reports from pre-built templates.
Custom reports* Build own reports with customizable components (coming soon).
Analytics Real-time analysis in any dimension of latest status and consumption.
Periodical reporting Manage progress, finances, and reporting in periods.
Review & Approval Review and lock items and records.
Exports (Excel, CVS, PDF, PNG) Freedom to take data to other apps for further processing.
Collaboration & Communication
Online document editing Coauthor in real time on documents and reports with full control.
Shared document manager Store, share and organize documents in one secure place.
Document versioning Keep, roll-back, and restore previous document versions.
Online meetings & Video calls Make video calls or host online conferences.
Screenshare Boost productivity in online meetings by sharing your screen.
Chat & Group conversations* Instant message one-to-one or with a group / start and track topic-based conversations (coming soon).
Task management* Break down larger activities into day-to-day tasks and organize them in lists with assignees (coming soon).
User & Group rights management Maintain precise user and group permissions for each single item.
Group management Pool and organize collaborators in groups.
Mailing lists Send emails to group members from your inbox.
Discussions Start discussions and receive feedback around any project item.
Productivity features
Smart notifications Keep users informed with reminders and real-time notifications.
Link sharing Share and point team members to a specific view or item.
Regular email digests Receive daily, weekly, or monthly email summary reports.
Pinable in-app tabs Save custom views in personalized tabs.
Tagging Categorize items with any labels.
Attachments Add and tie any document to project items.
@mentions Notify relevant users or groups and tag any project items with @mentions.
Bulk data editing Analyse, restructure, and update specific, defined, or mass data.
Custom views & Filters Adapt views with powerful filters, sorting, flexible columns.
Public links* Share folders or documents to externals (coming soon).
Multiple profiles Join projects through one account with different profiles.
Multi-language Work with your preferred language: English, German, Spanish, French.
There are no cancellation or other hidden fees. All prices quoted are in EURO. We are obliged by EU law to apply the relevant sales tax on any European Union customers not entering a valid VAT ID Number on the prices quoted above. Prices above do not include tax, this will be calculated at the time of payment.
Effective onboarding

Effective onboarding

Unlimited support

Unlimited support

Self-serve knowledge base

Self-serve knowledge base

Enterprise class security and encryption

Enterprise class security and encryption

Continuous updates, backups, and maintenance

Continuous updates, backups, and maintenance

Not sure which plan is right for you?

Start a free trial and get all the functionality of the Team Edition free for 30 days with no obligations.

Or schedule a call to have our team of experts show you how EMDESK will help you deliver the best results to move your organization forward.

8000+ leading organizations worldwide trust in EMDESK

Catholic University Leuven
ONERA - The French Aerospace Lab
TNO – Netherlands Organization for Applied Scientific Research
Human Brain Project Logo

Emilija Stoilova

Administrative Coordinator at HBP Project Coordination Office (PCO), Switzerland

We have an excellent experience with EMDESK. All projects, regardless of their size, small teams or large consortia with 143 partners as in the HBP project, will certainly benefit from it. EMDESK has proven to be a reliable and stable tool indispensable for the management of various project-related processes.

Logo Warrant Hub

Isella Vicini

Director, European Funding Division at Warrant Hub SpA

The main results and improvements we achieved, by using EMDESK project management tool, is a greatly reduced workload that enabled gathering inputs by e-mail and collating documents for reporting and monitoring of resources.

Logo L Up

Peggy Favier

Project Manager at L-up

We had heard many things about the power and versatility of EMDESK, so it was an easy choice to use them as a project management tool. This switch increased our ability to handle larger projects and coordinate information among team members. We were also able to cut the time spent on our procedures by 15 percent. EMDESK is one tool that we would definitely recommend to every project manager.

Fraunhofer Gesellschaft

Maximilian Steiert

Headquarter of the Fraunhofer-Gesellschaft, Germany

After the evaluation by the project management team of the Fraunhofer EU-Network and the Fraunhofer SIT (Institute for Secure Information technology) EMDESK clearly convinced us because of its usability. It also fulfills the strict data-protection standards of the Fraunhofer Gesellschaft.

Circe Logo

José Luis Vadillo López

Fundación CIRCE, Spain

EMDESK provides useful solutions and helps us a lot with project management! At CIRCE we were looking for a good tool to manage our projects. We started using EMDESK with one project and quickly also switched running all projects over to the tool as it gives us accuracy and an integral control over the projects. In addition we are very happy with the technical and commercial support we receive. We strongly recommend the tool!

Human Brain Project Logo

Eric Matrou

Finance Officer and Risk and Performance Manager, École Polytechnique Fédérale de Lausanne

We thoroughly enjoy working with EMDESK. As a large project with thousands of team members, hundreds of partners and lots of deadlines, we have a tight schedule and special requirements. We would recommend EMDESK to anyone looking for a comprehensive collaboration solution.

University of Leicester

Dr Alison Taysum

University of Leicester, the UK

EMDESK takes innovative technology and synthesises it with legal and traditional financial management requirements to offer a state of the art management solution system that enables teams to manage scheduling of activities, and allocation of resources mapped to forecast budgets and actual spends. I highly recommend a free trial of EMDESK to see exactly what excellent value for money you will be getting with this platform. My experience of the platform surpassed my expectations.

Selex ES

Paolo Di Michele

Project Manager at SELEX ES SpA, Italy

The use of EMDESK has made the task of managing much more rewarding. You can have full control over every aspect of the program with minimal daily effort. It's really an invaluable tool for managing multiple projects, especially large ones.

University of Leicester

Dr Alison Taysum

University of Leicester, the UK

EMDESK provides a platform that empowers large teams and their stakeholders/clients to interface on many different levels from instruction and discussions to accounting, reporting and auditing systems. EMDESK fully integrates all aspects of a large and complex project offering users full and transparent accountability and assurance the system can provide information required for full audits.

Barcelona Supercomputing Center

Sergi Madonar Soria

Senior Research Project Manager at Barcelona Supercomputing Center, Spain

EMDESK software has proven very useful for the follow-up of our projects. The support team is very responsive and helpful.

RWTH Aachen University 2

Eva Haas

EU Project Manager at RWTH Aachen University, Germany

The Technical Support at EMDESK is a great asset to my daily work. The support representatives provide quick and helpful answers. They carefully read what I write in emails, and provide comprehensive answers and clear guidelines on how to proceed.


Laura Cherdel

MyOcean Project Administrator, France

EMDESK is an excellent tool that the team members and partners are able to use easily and quickly. We are happy with the choice we made. I greatly appreciate the fact that project managers at every level are able to report and update directly in EMDESK and I don't have to exchange back and forth with Word.

University of Brighton

Prof. Jacqueline O'Reilly

University of Brighton, the UK

We have been really impressed with the software in helping make monitoring and reporting so much easier. The support services in setting up the system and answering questions were always excellent, concise and efficient. I recommend this software to anyone who is planning a project proposal or managing projects as it takes away a lot of the pain of pea counting and formatting proposal and reporting documentation.

Polytechnic Institute of Setubal

Luis Coelho

Assistant Professor at the Mechanical Engineering Department of Setúbal School of Technology of Polytechnic Institute of Setúbal, Portugal

The organization and sharing of documents, the scheduling of events, the help in the preparation of reports and other features makes EMDESK a strong support for the development of a project of this dimension and responsibility. In line with my experience, I suggest using EMDESK to everyone who will coordinate projects.

Leibniz Institute of Photonic Technology Jena

Gabriele Hamm

Leibniz Institute of Photonic Technology Jena, Germany

It is a great pleasure to work with EMDESK. The software is a very convincing and facilitating project management tool.

Graphene Flagship

Katarina Boustedt

Project Coordinator at Graphene Flagship

Professionally organized, the EMDESK Team executed the migration from the standard edition to our servers in less than two weeks and provided us with a seamless and uncomplicated service; including consultation with our local server team. EMDESK is a highly reliable partner that provides us with a tool that helps us to manage and monitor all our project activities. Combining a personal service with flexibility and solution-oriented thinking, we recently extended our contract with EMDESK for the next project phase.

Human Brain Project Logo

Dr. Christian Fauteux

Chief Administrative Officer, École Polytechnique Fédérale de Lausanne

We selected EMDESK to plan our project proposal after facing problems with other tools. We switched to EMDESK less than 3 months before submission and were very happy that the collaboration went so smoothly. EMDESK met our individual requirements quickly and professionally. With budget and administrative data to be consolidated for more than 80 partners, this was quite an achievement. I believe that such a big project could not have been prepared without its help. Today we use EMDESK as our project management tool.

Steinbeis Europa Zentrum Logo

Eduardo Herrmann

Project Manager at Steinbeis-Europa-Zentrum, Germany

EMDESK is very useful and facilitates the management of research projects. The software differentiates itself from others with its user-friendly interface and the wide range of functions. Most of all, the team actively listens and implements recommendations from its users. EMDESK offers a good value for the money spent. We are extending the use of EMDESK as it integrates well into our workflow and helps to manage projects efficiently.

Logo Crack Sense 3

Meytal Laor

Administration Manager at CrackSense project, Israel

Although at first EMDESK seems a little challenging, and almost intimidating, it is very easy to learn. We had and have support service all along the way. It's a very convenient and efficient way to manage a multi-partner project. Everything is transparent and fully communicated. We have a complete view of the budget and expenses at any given moment. EMDESK undoubtedly improves and simplifies the work.


EMDESK is listed

UGAP - Public and government bodies in France can purchase EMDESK with a single click through the central purchasing organisation UGAP.

ARIBA - As the Fraunhofer-Gesellschaft launches SAP as ERP system in 2022, Fraunhofer institutes can now purchase EMDESK via the ARIBA purchasing platform.

Frequently Asked Questions

How does the pricing work?

Our plans are based on the number of users per workspace and billing terms. The more users you have and/or the longer plan you have, the bigger the savings. Estimate your price on our pricing calculator on our pricing page.

Visit our Pricing Page

What’s a typical EMDESK user?

A typical user is a person actively working in your workspace, creating, updating, and editing items.

What’s the difference between the Project and Team plan?

Both plans have the same set of features. The Team plan is designed for organisations with teams and partners working in multiple workspaces/projects, and the Project plan is better suited for teams and partners working in only one project/workspace.

Can I change my plan at any time?

Yes, you can upgrade your plan from a free or paid plan and add further users and storage at any time. Just go to Subscription / Billing in the Profile menu of EMDESK. This change will come into effect immediately and a prorated charge will be applied to your account. Downgrades will become effective at the end of your current term.

Can we add additional users/storage?

Yes, you can always upgrade the number of users and/or storage at any time. To add more users in the Team plan, just visit the Subscription page of your account and click ‘Edit Subscription’. You can also contact us for help adding more users, getting additional storage, or making changes in your Project plan.

Contact us

Can I import my data into EMDESK?

Yes, you can transfer your project data directly into EMDESK from an Excel file. For further help and guidance visit our help centre.

Help and how-to's


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