From planning, controlling, and reporting to collaboration – EMDESK is a one stop solution you need to work more efficiently with others in real-time.




30% off


For organisations with teams and partners working in multiple projects

30% off


For teams and partners working in one project


For teams just getting started with planning and managing projects


Unlimited essentials
Free forever

Starting at 5 users in unlimited projects
For organisations with teams and partners working in multiple projects

Starting at 15 users in one project
For teams and partners working in one project

Unlimited essentials
For teams just getting started with planning and managing projects






Starting at 5

Starting at 15


Guests access Guest users have limited access to the workspace (they can comment, send messages, join meetings, and access items that have been given access to, but cannot edit, update, or manage them).




Groups (+ mailing lists)




Online documents




Calls & Video meetings



Storage volume

1GB per User included
add. GB on request

1GB per User included
add. GB on request

500 MB

Email support



On-boarding training During a tailored onboarding training, a dedicated customer success manager introduces your team to EMDESK and supports you to configure your workspace according to your needs.
Enterprise-grade security
Project planning & Budgeting
Project planning & Scheduling Design small projects to large initiatives, structure activities, map dependencies, schedule milestones and deliverables.
Cross-projects management Map and manage activities, teams and resources across projects.
Team & Participant management Structure project consortium and define teams, from organizational level down to teams or individuals.
Budgeting & Resource planning Plan budgets and resources for exact periods with lump sums or rate-based costs.
Staffing & Financial profiles Define each team’s staffing, cost, overhead rates, and cost categories.
Versioning Create different plan versions and switch between them when needed.
Customization & Personalization Adjust project settings and account preferences to meet your needs.
Project templates* Work with past-proven project templates (coming soon).
Project & Work management
Project controlling & Monitoring Monitor progress / consumption vs timelines / budget in real-time.
Personal dashboard Personal overview to stay on top of your project items.
Work management Manage your tasks, resources and due dates with between different views.
Spreadsheet view Manage projects and tasks, using color-coded spreadsheet view with powerful filters, sorting, flexible columns.

Essential columns

Gantt view Get a visual timeline view of project schedule, dependencies and status.
Kanban Board Manage your tasks, milestones and deliverables by status columns.
Progress reporting Track progress with status, completion, and narrative descriptions.
Workflow Customize workflow according to your way of working.
Expense & Time tracking Record staff time and other expenses.
Reporting control Collect report data efficiently with control tools.
Analytics & Reporting
Activity stream Real time feed of all updates and activities.
Reports Generate reports from pre-built templates.
Custom reports* Build own reports with customizable components (coming soon).
Analytics Real-time analysis in any dimension of latest status and consumption.
Periodical reporting Manage progress, finances, and reporting in periods.
Review & Approval Review and lock items and records.
Exports (Excel, CVS, PDF, PNG) Freedom to take data to other apps for further processing.
Collaboration & Communication
Online document editing Coauthor in real time on documents and reports with full control.
Shared document manager Store, share and organize documents in one secure place.
Document versioning Keep, roll-back, and restore previous document versions.
Online meetings & Video calls Make video calls or host online conferences.
Screenshare Boost productivity in online meetings by sharing your screen.
Chat & Group conversations* Instant message one-to-one or with a group / start and track topic-based conversations (coming soon).
Task management* Break down larger activities into day-to-day tasks and organize them in lists with assignees (coming soon).
User & Group rights management Maintain precise user and group permissions for each single item.
Group management Pool and organize collaborators in groups.
Mailing lists Send emails to group members from your inbox.
Discussions Start discussions and receive feedback around any project item.
Productivity features
Smart notifications Keep users informed with reminders and real-time notifications.
Link sharing Share and point team members to a specific view or item.
Regular email digests Receive daily, weekly, or monthly email summary reports.
Pinable in-app tabs Save custom views in personalized tabs.
Tagging Categorize items with any labels.
Attachments Add and tie any document to project items.
@mentions Notify relevant users or groups and tag any project items with @mentions.
Bulk data editing Analyse, restructure, and update specific, defined, or mass data.
Custom views & Filters Adapt views with powerful filters, sorting, flexible columns.
Public links* Share folders or documents to externals (coming soon).
Multiple profiles Join projects through one account with different profiles.
Multi-language Work with your preferred language: English, German, Spanish, French.
There are no cancellation or other hidden fees. All prices quoted are in EURO. We are obliged by EU law to apply the relevant sales tax on any European Union customers not entering a valid VAT ID Number on the prices quoted above. Prices above do not include tax, this will be calculated at the time of payment.
Effective onboarding

Effective onboarding

Unlimited support

Unlimited support

Self-serve knowledge base

Self-serve knowledge base

Enterprise class security and encryption

Enterprise class security and encryption

Continuous updates, backups, and maintenance

Continuous updates, backups, and maintenance

8000+ leading organizations worldwide trust in EMDESK

Human Brain Project Logo

Emilija Stoilova

Administrative Coordinator at HBP Project Coordination Office (PCO), Switzerland

We have an excellent experience with EMDESK. All projects, regardless of their size, small teams or large consortia with 143 partners as in the HBP project, will certainly benefit from it. EMDESK has proven to be a reliable and stable tool indispensable for the management of various project-related processes.

Logo Warrant Hub

Isella Vicini

Director, European Funding Division at Warrant Hub SpA

The main results and improvements we achieved, by using EMDESK project management tool, is a greatly reduced workload that enabled gathering inputs by e-mail and collating documents for reporting and monitoring of resources.

Logo L Up

Peggy Favier

Project Manager at L-up

We had heard many things about the power and versatility of EMDESK, so it was an easy choice to use them as a project management tool. This switch increased our ability to handle larger projects and coordinate information among team members. We were also able to cut the time spent on our procedures by 15 percent. EMDESK is one tool that we would definitely recommend to every project manager.

Fraunhofer Gesellschaft

Maximilian Steiert

Headquarter of the Fraunhofer-Gesellschaft, Germany

After the evaluation by the project management team of the Fraunhofer EU-Network and the Fraunhofer SIT (Institute for Secure Information technology) EMDESK clearly convinced us because of its usability. It also fulfills the strict data-protection standards of the Fraunhofer Gesellschaft.

Circe Logo

José Luis Vadillo López

Fundación CIRCE, Spain

EMDESK provides useful solutions and helps us a lot with project management! At CIRCE we were looking for a good tool to manage our coordinated EU projects. We started using EMDESK with one project and quickly also switched running projects over to the tool as it gives us accuracy and an integral control over the project. In addition we are very happy with the technical and commercial support we receive. We plan to continue using EMDESK also for Horizon 2020 projects. We strongly recommend the tool!

Human Brain Project Logo

Eric Matrou

Finance Officer and Risk and Performance Manager, École Polytechnique Fédérale de Lausanne

We thoroughly enjoy working with EMDESK. As a large project with hundreds of partners and lots of deadlines, we have a tight schedule and special requirements. We would recommend EMDESK to anyone looking for a comprehensive collaboration solution.

University of Leicester

Dr Alison Taysum

University of Leicester, the UK

EMDESK takes innovative technology and synthesises it with legal and traditional financial management requirements to offer a state of the art management solution system that enables teams to manage scheduling of activities, and allocation of resources mapped to forecast budgets and actual spends. I highly recommend a free trial of EMDESK to see exactly what excellent value for money you will be getting with this platform. My experience of the platform surpassed my expectations.

Selex ES

Paolo Di Michele

Project Manager at SELEX ES SpA, Italy

The use of EMDESK has made the task of managing much more rewarding. You can have full control over every aspect of the program with minimal daily effort. It's really an invaluable tool for managing projects (especially large ones).

University of Leicester

Dr Alison Taysum

University of Leicester, the UK

EMDESK provides a platform that empowers large teams and their stakeholders/clients to interface on many different levels from instruction and discussions to accounting, reporting and auditing systems. EMDESK fully integrates all aspects of a large and complex project offering users full and transparent accountability and assurance the system can provide information required for full audits.

Barcelona Supercomputing Center

Sergi Madonar Soria

Senior Research Project Manager at Barcelona Supercomputing Center, Spain

EMDESK software has proven very useful for the follow-up of our Horizon 2020 projects. The support team is very responsive and helpful with the suggestions and modifications we had on the platform.

RWTH Aachen University 2

Eva Haas

EU Project Manager at RWTH Aachen University, Germany

The Technical Support at EMDESK is a great asset to my daily work. The support representatives provide quick and helpful answers. They carefully read what I write in emails, and provide comprehensive answers and clear guidelines on how to proceed.


Laura Cherdel

MyOcean Project Administrator, France

EMDESK was an excellent tool that the partners were able to use easily and quickly. We were happy with the choice we made. I greatly appreciated the fact that WP leaders were able to enter info directly into EMDESK and I didn't have to exchange back and forth with Word.

University of Brighton

Prof. Jacqueline O'Reilly

University of Brighton, the UK

We have been really impressed with the software in helping make monitoring and reporting so much easier. The support services in setting up the system and answering questions were always excellent, concise and efficient. I have recommended this software to anyone who is preparing an EU bid as it takes away a lot of the pain of pea counting and formatting proposal and reporting documentation.

Polytechnic Institute of Setubal

Luis Coelho

Assistant Professor at the Mechanical Engineering Department of Setúbal School of Technology of Polytechnic Institute of Setúbal, Portugal

The organization and sharing of documents, the scheduling of events, the help in the preparation of reports and other features makes EMDESK a strong support for the development of a project of this dimension and responsibility. In line with my experience, I suggest using EMDESK to everyone who will coordinate H2020 projects.

Leibniz Institute of Photonic Technology Jena

Gabriele Hamm

Leibniz Institute of Photonic Technology Jena, Germany

It is a great pleasure to work with EMDESK. The software is a very convincing and facilitating project management tool.

Graphene Flagship

Katarina Boustedt

Project Coordinator at Graphene Flagship

After the EMDESK Team quickly mapped the project in EMDESK, we appreciated getting started right away using the standard edition of EMDESK. Professionally organized, the EMDESK Team executed the migration from the standard edition to our servers in less than two weeks and provided us with a seamless and uncomplicated service; including consultation with our local server team. EMDESK is a highly reliable partner that provides us with a tool that helps us to manage and monitor all our project activities. Combining a personal service with flexibility and solution-oriented thinking, we recently extended our contract with EMDESK for the next project phase.

Human Brain Project Logo

Dr. Christian Fauteux

Chief Administrative Officer, École Polytechnique Fédérale de Lausanne

We selected EMDESK to submit the HBP proposal after facing problems with other tools. We switched to EMDESK less than 3 months before submission and were very happy that the collaboration went so smoothly. The EMDESK Team met our individual requirements quickly and professionally. With budget and administrative data to be consolidated for more than 80 partners, this was quite an achievement. I believe that such a big proposal could not have been prepared without its help and we plan to use EMDESK even more now, in particular as our project management tool.

Steinbeis Europa Zentrum Logo

Eduardo Herrmann

Project Manager at Steinbeis-Europa-Zentrum, Germany

EMDESK is useful and facilitates the management of EU research projects. The software differentiates itself from other competitors with its user-friendly interface and the wide range of functions. Most of all, the team actively listens and implements recommendations from its users. EMDESK offers a good value for the money spent. We are extending the use of EMDESK as it integrates well into our workflow and helps to manage projects efficiently.


Looking for a free plan with all the essentials to get your team started?

Get all essentials you need to enable your team to work on project schedules and budget, write proposals and manage projects. Sign up for our 30-day free trial and then continue on the free plan. Join 28.000+ happy users working with EMDESK and manage your projects more efficiently.

Frequently Asked Questions

How does EMDESK’s pricing work?

The free plan of EMDESK is available for unlimited users and 500 MB storage with unlimited projects and essential functionalities. It is ideal for teams just getting started with planning and managing projects.

Our Team plan for organisations and partners with team members working on multiple projects is tiered, starting in groups of 5 users, based on the number of collaborators you expect. For more than 50 users, please contact us.

The Project plan for team members from one or several organisations working on one project is tiered, starting in groups of 25 project users (25, 50, 75, 100, 125 or 150+ users). For each user you get 1 GB storage.

Can the Team plan be used with more than 50 users?

Yes. EMDESK is designed for organisations and their partners to work in several projects with hundreds of users and thousands of records and documents. Please contact us for the EMDESK Team plan starting from 50 users.

Contact us

Is there a free version of EMDESK?

Yes, EMDESK offers a free plan with unlimited users and essential functionalities.

What counts as a user, and how do I change them?

You will be charged only for the plan and user volume you have subscribed to. At any time you can add/remove/deactivate users, even before changing your subscription. Once you have updated the people in your team, we ask that you correct your subscription to match your current usage (we will remind you if you are exceeding your user volume).

We have one or more projects with external partner organisations. How many users per partner should I take for my consortium?

Depending on the area of activity for which you intend to use EMDESK, we typically recommend to start with 1-5 users per organisation. Then you can add further users at any time. Please contact us and we can help figure out the best plan for you.

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How long is the contract period?

You can decide how long you want to run your contract upon order. You can choose between the monthly or annual payment of your accounts. For the Project plan we also offer fixed term contracts. With annual contracts you save up to 2 months worth of subscription. For fixed term we offer more than 20% discount. To ensure uninterrupted service, monthly and annual subscriptions are automatically renewed for another term. There is no notice period to cancel the subscription. Fixed term subscription automatically end without renewal.

Do you charge VAT?

We do not charge VAT, except for individuals or German organizations. As an EU company, simply enter your VAT ID number during checkout to deduct the VAT from your order.

What are my payment options?

All payments can be made via ACH/debit, credit card or Paypal. For annual and fixed term contracts, we can also issue an invoice with payment via PO and bank transfer. While upgrading your subscription, you will be able to choose to pay by invoice. Invoices should be settled within 14 days of issue via bank transfer.

Your pricing model doesn't fit us. Do you offer custom plans?

We understand that every project is different. Should our plans not meet your requirements, please contact us and we will be happy to offer a custom plan tailored to your needs.

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Do you offer discounts to non-profit organizations or educational bodies?

Yes. We deal with each case individually depending on the type of organization (non-commercial and non-government organizations) and reasons. Please contact us outlining the reasons for a discount and we would be happy to help you.

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How do I order and pay for EMDESK?

Once you are ready to purchase, just click the ‘Upgrade’ button in your trial or get in touch with us. We will help get you started and walk you through the next steps. You have the option to pay by direct debit or credit card. For annual and fixed term subscriptions, it is also possible to pay by purchase order and bank transfer.

We are a multi-partner project. Can every partner purchase their user license?

Users running under a Team plan of an organisation can join any other project without additional license fees.

For the Project plan, in most cases, the subscription owner purchases and manages the users under the Project plan. There is also the possibility that each organization acquires user licenses in the Project plan. Please contact us.

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Can I change my plan at any time?

You can upgrade your plan from a free or paid plan and add further users and storage at any time. Just get to Subscription / Billing in the Profile menu. This change will come into effect immediately without delay and a prorated charge will be applied to your account. Downgrades become effective at the end of your current term.

Can I import my data from another platform?

We will be happy to help transfer your existing data to make your transition as smooth as possible. In many cases, we are able to import data from third party platforms for free, otherwise we charge a small fee. Get in touch and we will discuss your options. We do not guarantee that an import will be possible.

Can I export my data?

Your data belongs to you. You can export your data in Excel and CSV at any time.

What happens when I exceed my usage limits?

If you reach your user or storage limits, you will still be able to use your project work space without limitations. We will let you know about the overage, and give you a grace period to find a plan that fits your needs or to reduce the users / used storage.

If you need more storage, but not more users, we will activate more storage space for a small monthly fee. Just contact our support team.

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What happens with my data when my subscription ends?

When a paid subscription ends, you continue on a free plan (essential functionalities, 0.5 Gb) and all data will remain securely stored until you request its deletion, or you decide to reactivate your subscription.

If you need to cancel your account, please contact us before you do in order to get all the technical assistance needed.

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Can we use EMDESK for all of our projects at our organisation?

EMDESK is designed to be a hub for all your projects and projects by others you are part of. You can start as a regular project member or with your first own project using the Project plan, but as you grow more familiar, you can start using EMDESK for the rest of your projects with the Team plan with unlimited projects.

Can I try EMDESK before ordering?

Yes, you can try EMDESK for 30 days free of charge and without obligation. You do not need to enter any credit card or bank details. If you decide to order EMDESK, you can continue working with the data from your trial version - nothing will be lost. If you do not wish to continue using EMDESK, you do not need to do anything else. Your account, including all data, will remain and automatically move to the Free plan. The trial and the paid version have the same functions.

How does the free trial work?

When you sign up, you will be automatically enrolled in our 30-days trial with full access to all features to see how well it fits the way you work (50 user, 5GB and unlimited projects). We want you to be 100% happy before your order.

Should you not like to continue using EMDESK after the trial ends, you do not need to do anything. We will not charge you during or at the end of the free trial. Of course, your account and workspace and all data will remain active until you request its deletion.

If you would like to continue using EMDESK, we will ask you to choose a plan and enter your payment details at the end of the trial.

Are there any additional costs apart from licenses?

No, there are no hidden costs or charges, except in the case of an upgrade of users or storage.

Can we add additional users/storage?

Yes, you can always upgrade your users and/or storage at any time. For more users in the Team plan, just visit the Subscription page of your account and click ‘Edit Subscription’. Or contact us and we help you out – also with additional storage or changes in your Project plan.

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How do I cancel?

You can easily cancel your contract at any time to term’s end on the Subscription page of your account. If you cancel your plan before the next renewal cycle, you will retain access to paid features until the end of your subscription period. Fixed term contracts end automatically.

What is your refund policy?

We do not offer refunds. If you cancel your plan before the next renewal cycle, you will retain access to paid features until the end of your subscription period. When your subscription expires, you will lose access to paid features and all data associated with those features.

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