EMDESK Features

Master your cross-project resource planning

• Plan and analyse the progress and finances of all projects in a unified view.
• Coordinate the budget and resources of project participants or employees across departments and projects.
• Avoid resource conflicts and work with reliable capacity and demand data according to your planned projects, available funds, and employees.

Work together and move projects forward

• From creating project plans to working on activities, budget and expenses: Collaborate on crucial tasks with Data Table, Kanban, or Gantt views.
• Facilitate teamwork with discussions, attachments, activity feeds, video calls, and automatic notifications.
• Save time and minimize information overflow with centralized document management, group administration, and precise access.

Manage work with different views

• Tables, Kanban, or Gantt? Different views give you a quick overview of progress and consumption at any time.
• Visualise schedules, dependencies, milestones, or key figures: Every view can be personalised, saved, and exported.
• Customize every view you need for analysis and refinement with filters, tags, and custom columns.

Set up teams and consortia

• Structure the project team and partners according to the project size from the organisational level down to teams or individual employees.
• Manage project participants with budgets, expenses, times and financial profiles for each team or individual.
• Maintain an overview and control from start to completion in line with the project plan and objectives.

Run in-depth analyses

• Analyse progress compared to plan with status reports, percentage of completion, and detailed progress descriptions.
• Monitor the financial metrics of your organisation, or specific project participants – down to the level of individual tasks.
• Use filters, sorting functions, and flexible columns, as well as searching for individual or multiple activities, participants, and resources.

Efficiently onboard partners and team members

• Provide seamless access to a central project data hub and empower everyone to find and share information.
• Quickly add people to groups with similar access rights, responsibilities and information needs for a smarter communication.
• Provide team members with the right blend of information for their work: entire projects, individual work packages, or selected tasks.

Schedule online meetings & make video calls

• Schedule video conferences or quickly connect with team members through online meetings, wherever you are.
• Host online sessions efficiently: manage and mute attendees, appoint moderators, share screen, chat in groups or individually.
• Secure meetings: Ensure automatic access for team members, assign a passcode, or have users wait in a virtual lobby.

Receive reminders and smart notifications

• Decide what's relevant: Follow activities and feeds relevant to you and stay informed about changes.
• Stay updated with real-time feeds and smart notifications about deadlines and updates.
• Team members keep you posted through push notifications and/or emails.

Share and manage files

• Speed up processes and use a centralized document hub to manage shared files.
• Say goodbye to multiple versions; find what you're looking for easily, thanks to tagging, indexing, and categorization – even in thousands of folders.
• Control access to folders or files for internal or external users via permissions or link sharing.

Security and control at all levels

• Manage access, roles, rights, and groups for more data protection and optimised information flow.
• Audit logs, a seamless change history, project versioning, and daily backups ensure safe and recoverable data.
• Enterprise-level security standards: GDPR-compliant, servers in Germany, high availability, and reliability with 99.9% uptime.

Test-drive project plans

• Design versions for project scenario analysis and work with multiple versions of the plan in all phases.
• All versions are safely stored: Switch between versions and check trial versions compared to actual progress.
• Work on plan changes in the background without disturbing the current execution and reporting.

Organise, prioritise, and track your work and day-to-day tasks

• Assign tasks to users or groups, set deadlines, and monitor progress to ensure timely completion.
• Highlight critical tasks, organise them in lists, and use reminders to efficiently meet deadlines.
• Link tasks to key project elements, such as work packages and milestones, for enhanced project management.

Time and Capacity Management

• View and manage time allocations and capacities across projects, making sure every hour counts and is used well.
• Track capacities, availability, overtime, and leaves to keep workloads balanced and maximize person-months.

• Jump between weekly, monthly, and yearly views to keep an eye on team time use, ensuring spot-on timesheets and resource reports.