A single platform for all your needs. Tailor-made for Horizon Europe projects.

Prepare and manage your Horizon Europe proposals and projects with EMDESK.

Illustration Notebook
KIT – Karlsruhe Institute of Technology
ONERA - The French Aerospace Lab

Minimise effort - increase your chances of success in Horizon Europe

Transform cumbersome Proposal Preparations into a seamless, efficient endeavour. Write your EU Proposals, design the work plan, and orchestrate budgets cohesively in one consolidated space. Utilise our varied project templates for Horizon Europe (RIA, IA, CSA) and generate your Proposal, inclusive of the requisite tables, with a single click. Enjoy the peace of mind that comes with knowing every part is compliant, accurate and ready for submission, freeing you to concentrate on realising the success of your project.

CNRS – The French National Center for Scientific Research
Catholic University Leuven
University College London
EPFL – École polytechnique fédérale de Lausanne

Keep in line with the budget

Gain full visibility and control over your budget with robust tools to monitor project costs, while efficiently collecting reporting data. Quickly identify irregular expenditures and budget overspends before the financial report is due and raises questions or even delays in payment.

  • Precisely manage costs and efforts by partner, cost category, and reporting period
  • Analyse finances in any dimension with customisable reports
  • Steer the reporting process with reminders and approvals
  • Trace user actions with detailed change logs

Stay on schedule and avoid deviations

Ensuring deadlines are met is crucial. Swiftly grasp project timelines, progress, and responsibilities to determine if your project is on track, and what activities require extra attention.

  • Outline the full work plan, including milestones, deliverables and dependencies
  • Customise views with progress and financial metrics
  • Ensure unified understanding throughout the consortium
  • Toggle between Data Table, Gantt, or Kanban views

One platform: A single source of information for all project participants

EC-compliant cost reporting by partners

Collecting and consolidating expenses and adjustments can become an endless email cycle. Minimise your administrative burden and provide your partners with a single interface to track, update and manage their expenses and efforts, ensuring that all data is compliant, accurate, and consistent. All data can be easily extracted so it can be uploaded to the EC portal.

Integrated time tracking

Effortlessly allow your partner's team members to track project hours with EMDESK's integrated Time Tracking feature, allowing logging of hours on work packages and tasks, with flexible views from weekly to annual views. The feature simplifies recording absences, streamlines timesheet approvals, and enables the seamless conversion of time records into expenses, ensuring accurate and efficient project accounting.

Stay on the safe side for reporting and regulations

Create the Periodic Technical Report Part B according to the EC Guidelines, pre-filled with the latest financial data and progress and from your project. Collaborate on technical descriptions and create a Word document in a single click to be uploaded to the EC portal.

Submit deliverables on time

The timely submission of deliverables is the key indicator that your project is on track. Map your workflow, define responsibilities, get reminders and clear overviews of deadlines, and see statuses and assignments to ensure that all activities leading up to the deliverables are on track.

Secure and GDPR-compliant

We take data privacy very seriously. With enterprise-grade security and global GDPR readiness, EMDocs makes sure your documents stay secure and private.

Visit our Security Center

Increase productivity with efficient collaboration tools


Share documents

Store, share, and organize your project documents in one place with secure file sharing and versioning. Take advantage of an advanced document manager to control access to your project documents and restore old versions when necessary.


Start conversations

Avoid delays, looking for the right contacts, and endless emails. Start discussions with people and groups directly on project items and documents – share links, images, and files in real time. Easily track and catch up on past discussions and communications in a central project archive.


Write documents together

Collaborate with team members on project documents in real-time with EMDocs – a secure, privacy-focused online document editor. Create beautiful, persuasive project proposals, reports, and deliverables using proven templates.

Instant video calls with EMDESK

Meet your partners from anywhere

Facilitate collaboration between your partners with video calls and online group meetings. Schedule and hold secure video calls and conferences; allowing attendees to join automatically or with passcode or virtual lobby. You can also facilitate communication by screen sharing.

Trusted by 28.000+ users in 4.000+ EU projects since 2008

Steinbeis Europa Zentrum Logo

Eduardo Herrmann

Project Manager at Steinbeis-Europa-Zentrum, Germany

EMDESK is very useful and facilitates the management of research projects. The software differentiates itself from others with its user-friendly interface and the wide range of functions. Most of all, the team actively listens and implements recommendations from its users. EMDESK offers a good value for the money spent. We are extending the use of EMDESK as it integrates well into our workflow and helps to manage projects efficiently.

Barcelona Supercomputing Center

Sergi Madonar Soria

Senior Research Project Manager at Barcelona Supercomputing Center, Spain

EMDESK software has proven very useful for the follow-up of our projects. The support team is very responsive and helpful.

Polytechnic Institute of Setubal

Luis Coelho

Assistant Professor at the Mechanical Engineering Department of Setúbal School of Technology of Polytechnic Institute of Setúbal, Portugal

The organization and sharing of documents, the scheduling of events, the help in the preparation of reports and other features makes EMDESK a strong support for the development of a project of this dimension and responsibility. In line with my experience, I suggest using EMDESK to everyone who will coordinate projects.

Fraunhofer Gesellschaft

Maximilian Steiert

Headquarter of the Fraunhofer-Gesellschaft, Germany

After the evaluation by the project management team of the Fraunhofer EU-Network and the Fraunhofer SIT (Institute for Secure Information technology) EMDESK clearly convinced us because of its usability. It also fulfills the strict data-protection standards of the Fraunhofer Gesellschaft.

Circe Logo

José Luis Vadillo López

Fundación CIRCE, Spain

EMDESK provides useful solutions and helps us a lot with project management! At CIRCE we were looking for a good tool to manage our projects. We started using EMDESK with one project and quickly also switched running all projects over to the tool as it gives us accuracy and an integral control over the projects. In addition we are very happy with the technical and commercial support we receive. We strongly recommend the tool!

Human Brain Project Logo

Eric Matrou

Finance Officer and Risk and Performance Manager, École Polytechnique Fédérale de Lausanne

We thoroughly enjoy working with EMDESK. As a large project with thousands of team members, hundreds of partners and lots of deadlines, we have a tight schedule and special requirements. We would recommend EMDESK to anyone looking for a comprehensive collaboration solution.

University of Leicester

Dr Alison Taysum

University of Leicester, the UK

EMDESK takes innovative technology and synthesises it with legal and traditional financial management requirements to offer a state of the art management solution system that enables teams to manage scheduling of activities, and allocation of resources mapped to forecast budgets and actual spends. I highly recommend a free trial of EMDESK to see exactly what excellent value for money you will be getting with this platform. My experience of the platform surpassed my expectations.

Selex ES

Paolo Di Michele

Project Manager at SELEX ES SpA, Italy

The use of EMDESK has made the task of managing much more rewarding. You can have full control over every aspect of the program with minimal daily effort. It's really an invaluable tool for managing multiple projects, especially large ones.

Human Brain Project Logo

Emilija Stoilova

Administrative Coordinator at HBP Project Coordination Office (PCO), Switzerland

We have an excellent experience with EMDESK. All projects, regardless of their size, small teams or large consortia with 143 partners as in the HBP project, will certainly benefit from it. EMDESK has proven to be a reliable and stable tool indispensable for the management of various project-related processes.

RWTH Aachen University 2

Eva Haas

EU Project Manager at RWTH Aachen University, Germany

The Technical Support at EMDESK is a great asset to my daily work. The support representatives provide quick and helpful answers. They carefully read what I write in emails, and provide comprehensive answers and clear guidelines on how to proceed.


Laura Cherdel

MyOcean Project Administrator, France

EMDESK is an excellent tool that the team members and partners are able to use easily and quickly. We are happy with the choice we made. I greatly appreciate the fact that project managers at every level are able to report and update directly in EMDESK and I don't have to exchange back and forth with Word.

University of Brighton

Prof. Jacqueline O'Reilly

University of Brighton, the UK

We have been really impressed with the software in helping make monitoring and reporting so much easier. The support services in setting up the system and answering questions were always excellent, concise and efficient. I recommend this software to anyone who is planning a project proposal or managing projects as it takes away a lot of the pain of pea counting and formatting proposal and reporting documentation.

Leibniz Institute of Photonic Technology Jena

Gabriele Hamm

Leibniz Institute of Photonic Technology Jena, Germany

It is a great pleasure to work with EMDESK. The software is a very convincing and facilitating project management tool.

Logo L Up

Peggy Favier

Project Manager at L-up

We had heard many things about the power and versatility of EMDESK, so it was an easy choice to use them as a project management tool. This switch increased our ability to handle larger projects and coordinate information among team members. We were also able to cut the time spent on our procedures by 15 percent. EMDESK is one tool that we would definitely recommend to every project manager.

University of Leicester

Dr Alison Taysum

University of Leicester, the UK

EMDESK provides a platform that empowers large teams and their stakeholders/clients to interface on many different levels from instruction and discussions to accounting, reporting and auditing systems. EMDESK fully integrates all aspects of a large and complex project offering users full and transparent accountability and assurance the system can provide information required for full audits.

Logo Warrant Hub

Isella Vicini

Director, European Funding Division at Warrant Hub SpA

The main results and improvements we achieved, by using EMDESK project management tool, is a greatly reduced workload that enabled gathering inputs by e-mail and collating documents for reporting and monitoring of resources.

Graphene Flagship

Katarina Boustedt

Project Coordinator at Graphene Flagship

Professionally organized, the EMDESK Team executed the migration from the standard edition to our servers in less than two weeks and provided us with a seamless and uncomplicated service; including consultation with our local server team. EMDESK is a highly reliable partner that provides us with a tool that helps us to manage and monitor all our project activities. Combining a personal service with flexibility and solution-oriented thinking, we recently extended our contract with EMDESK for the next project phase.

Human Brain Project Logo

Dr. Christian Fauteux

Chief Administrative Officer, École Polytechnique Fédérale de Lausanne

We selected EMDESK to plan our project proposal after facing problems with other tools. We switched to EMDESK less than 3 months before submission and were very happy that the collaboration went so smoothly. EMDESK met our individual requirements quickly and professionally. With budget and administrative data to be consolidated for more than 80 partners, this was quite an achievement. I believe that such a big project could not have been prepared without its help. Today we use EMDESK as our project management tool.


Discover EMDESK for Horizon Europe

Book a meeting today and learn how EMDESK can help you manage your Horizon Europe project with all team members and partners. Or sign up for a 30-day trial.

Designed for Horizon Europe

Designed for Horizon Europe

Compliant with EU security standards and GDPR

Compliant with EU security standards and GDPR

We are Horizon Europe experts

We are Horizon Europe experts

Developed and hosted in Germany

Developed and hosted in Germany

Full personal support

Full personal support

Frequently Asked Questions

Where can I book a call or personal demo?

You can book a call or demo with us directly on our Product demo page, click below.

Book a call

Are the costs for EMDESK eligible for reimbursement under Horizon Europe?

Yes, EMDESK is reimbursable in Horizon Europe (as Other Direct Costs or overhead fees).

What do we need to order?

You’ll need to create an EMDESK account then go to the Subscriptions & Billings section and click Upgrade. You will need to enter a billing address and a valid VAT ID (if applicable). If you received a quotation, just confirm the quotation via email.

How do I request a quote?

Our pricing page has a price calculator with a “Request a quote” button at the bottom. You can also contact us at contact@emdesk.com to request a quote.

How does the pricing work?

Our plans are based on the number of users per workspace and billing terms. The more users you have and/or the longer plan you have, the bigger the savings. Estimate your price on our pricing calculator on our pricing page.

Visit our Pricing Page

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