A single platform for all your needs. Tailor-made for Horizon Europe projects.

Prepare and manage your Horizon Europe proposals and projects with EMDESK.

Keep in line with the budget

Gain full visibility and control over your budget with robust tools to monitor project costs, while efficiently collecting reporting data. Quickly identify irregular expenditures and budget overspends before the financial report is due and raises questions or even delays in payment.

  • Precisely manage costs and efforts by partner, cost category, and reporting period
  • Analyse finances in any dimension with customisable reports
  • Steer the reporting process with reminders and approvals
  • Trace user actions with detailed change logs

Stay on schedule and avoid deviations

Ensuring deadlines are met is crucial. Swiftly grasp project timelines, progress, and responsibilities to determine if your project is on track, and what activities require extra attention.

  • Outline the full work plan, including milestones, deliverables and dependencies
  • Customise views with progress and financial metrics
  • Ensure unified understanding throughout the consortium
  • Toggle between Data Table, Gantt, or Kanban views

One platform: A single source of information for all project participants

EC-compliant cost reporting by partners

Collecting and consolidating expenses and adjustments can become an endless email cycle. Minimise your administrative burden and provide your partners with a single interface to track, update and manage their expenses and efforts, ensuring that all data is compliant, accurate, and consistent. All data can be easily extracted so it can be uploaded to the EC portal.

Integrated time tracking

Effortlessly allow your partner's team members to track project hours with EMDESK's integrated Time Tracking feature, allowing logging of hours on work packages and tasks, with flexible views from weekly to annual views. The feature simplifies recording absences, streamlines timesheet approvals, and enables the seamless conversion of time records into expenses, ensuring accurate and efficient project accounting.

Stay on the safe side for reporting and regulations

Create the Periodic Technical Report Part B according to the EC Guidelines, pre-filled with the latest financial data and progress and from your project. Collaborate on technical descriptions and create a Word document in a single click to be uploaded to the EC portal.

Submit deliverables on time

The timely submission of deliverables is the key indicator that your project is on track. Map your workflow, define responsibilities, get reminders and clear overviews of deadlines, and see statuses and assignments to ensure that all activities leading up to the deliverables are on track.

Organise, prioritise and track tasks among all partners

Organisieren, priorisieren und verfolgen Aufgaben unter allen Partnern

  • Assign tasks to users or groups, set deadlines, and monitor progress to ensure timely completion.
  • Highlight critical tasks, organise them in lists, and use reminders to efficiently meet deadlines.
  • Link tasks to key project elements, such as work packages and milestones, for enhanced project management.

Minimise effort - increase your chances of success in Horizon Europe

Transform cumbersome Proposal Preparations into a seamless, efficient endeavour. Write your EU Proposals, design the work plan, and orchestrate budgets cohesively in one consolidated space. Utilise our varied project templates for Horizon Europe (RIA, IA, CSA) and generate your Proposal, inclusive of the requisite tables, with a single click. Enjoy the peace of mind that comes with knowing every part is compliant, accurate and ready for submission, freeing you to concentrate on realising the success of your project.

Secure and GDPR-compliant

We take data privacy very seriously. With enterprise-grade security and global GDPR readiness, EMDocs makes sure your documents stay secure and private.

Visit our Security Center

Increase productivity with efficient collaboration tools

Share documents

Store, share, and organize your project documents in one place with secure file sharing and versioning. Take advantage of an advanced document manager to control access to your project documents and restore old versions when necessary.

Start conversations

Avoid delays, looking for the right contacts, and endless emails. Start discussions with people and groups directly on project items and documents – share links, images, and files in real time. Easily track and catch up on past discussions and communications in a central project archive.

Write documents together

Collaborate with team members on project documents in real-time with EMDocs – a secure, privacy-focused online document editor. Create beautiful, persuasive project proposals, reports, and deliverables using proven templates.

Meet your partners from anywhere

Facilitate collaboration between your partners with video calls and online group meetings. Schedule and hold secure video calls and conferences; allowing attendees to join automatically or with passcode or virtual lobby. You can also facilitate communication by screen sharing.

Trusted by 28.000+ users in 4.000+ EU projects since 2008

Eduardo Herrmann

Project Manager at Steinbeis-Europa-Zentrum, Germany

EMDESK is very useful and facilitates the management of research projects. The software differentiates itself from others with its user-friendly interface and the wide range of functions. Most of all, the team actively listens and implements recommendations from its users. EMDESK offers a good value for the money spent. We are extending the use of EMDESK as it integrates well into our workflow and helps to manage projects efficiently.

Sergi Madonar Soria

Senior Research Project Manager at Barcelona Supercomputing Center, Spain

EMDESK software has proven very useful for the follow-up of our projects. The support team is very responsive and helpful.

Katarina Boustedt

Project Coordinator at Graphene Flagship

Combining a personal service with flexibility and solution-oriented thinking, we recently extended our contract with EMDESK for the next project phase.

Luis Coelho

Assistant Professor at the Mechanical Engineering Department of Setúbal School of Technology of Polytechnic Institute of Setúbal, Portugal

The organization and sharing of documents, the scheduling of events, the help in the preparation of reports and other features makes EMDESK a strong support for the development of a project of this dimension and responsibility. In line with my experience, I suggest using EMDESK to everyone who will coordinate projects.

Maximilian Steiert

Headquarter of the Fraunhofer-Gesellschaft, Germany

After the evaluation by the project management team of the Fraunhofer EU-Network and the Fraunhofer SIT (Institute for Secure Information technology) EMDESK clearly convinced us because of its usability. It also fulfills the strict data-protection standards of the Fraunhofer Gesellschaft.

José Luis Vadillo López

Fundación CIRCE, Spain

EMDESK provides useful solutions and helps us a lot with project management! At CIRCE we were looking for a good tool to manage our projects. We started using EMDESK with one project and quickly also switched running all projects over to the tool as it gives us accuracy and an integral control over the projects. In addition we are very happy with the technical and commercial support we receive. We strongly recommend the tool!

Eric Matrou

Finance Officer and Risk and Performance Manager, École Polytechnique Fédérale de Lausanne

We thoroughly enjoy working with EMDESK. As a large project with thousands of team members, hundreds of partners and lots of deadlines, we have a tight schedule and special requirements. We would recommend EMDESK to anyone looking for a comprehensive collaboration solution.

Dr Alison Taysum

University of Leicester, the UK

EMDESK takes innovative technology and synthesises it with legal and traditional financial management requirements to offer a state of the art management solution system that enables teams to manage scheduling of activities, and allocation of resources mapped to forecast budgets and actual spends.

Paolo Di Michele

Project Manager at SELEX ES SpA, Italy

The use of EMDESK has made the task of managing much more rewarding. You can have full control over every aspect of the program with minimal daily effort. It's really an invaluable tool for managing multiple projects, especially large ones.

Emilija Stoilova

Administrative Coordinator at HBP Project Coordination Office (PCO), Switzerland

We have an excellent experience with EMDESK. All projects, regardless of their size, small teams or large consortia with 143 partners as in the HBP project, will certainly benefit from it. EMDESK has proven to be a reliable and stable tool indispensable for the management of various project-related processes.

Dr. Christian Fauteux

Chief Administrative Officer, École Polytechnique Fédérale de Lausanne

With budget and administrative data to be consolidated for more than 80 partners, this was quite an achievement. I believe that such a big project could not have been prepared without its help. Today we use EMDESK as our project management tool.

Eva Haas

EU Project Manager at RWTH Aachen University, Germany

The Technical Support at EMDESK is a great asset to my daily work. The support representatives provide quick and helpful answers. They carefully read what I write in emails, and provide comprehensive answers and clear guidelines on how to proceed.

Laura Cherdel

MyOcean Project Administrator, France

EMDESK is an excellent tool that the team members and partners are able to use easily and quickly. We are happy with the choice we made. I greatly appreciate the fact that project managers at every level are able to report and update directly in EMDESK and I don't have to exchange back and forth with Word.

Prof. Jacqueline O'Reilly

University of Brighton, the UK

We have been really impressed with the software in helping make monitoring and reporting so much easier. The support services in setting up the system and answering questions were always excellent, concise and efficient. I recommend this software to anyone who is planning a project proposal or managing projects as it takes away a lot of the pain of pea counting and formatting proposal and reporting documentation.

Gabriele Hamm

Leibniz Institute of Photonic Technology Jena, Germany

It is a great pleasure to work with EMDESK. The software is a very convincing and facilitating project management tool.

Peggy Favier

Project Manager at L-up

We had heard many things about the power and versatility of EMDESK, so it was an easy choice to use them as a project management tool. This switch increased our ability to handle larger projects and coordinate information among team members. We were also able to cut the time spent on our procedures by 15 percent. EMDESK is one tool that we would definitely recommend to every project manager.

Dr Alison Taysum

University of Leicester, the UK

EMDESK provides a platform that empowers large teams and their stakeholders/clients to interface on many different levels from instruction and discussions to accounting, reporting and auditing systems. EMDESK fully integrates all aspects of a large and complex project offering users full and transparent accountability and assurance the system can provide information required for full audits.

Isella Vicini

Director, European Funding Division at Warrant Hub SpA

The main results and improvements we achieved, by using EMDESK project management tool, is a greatly reduced workload that enabled gathering inputs by e-mail and collating documents for reporting and monitoring of resources.

Katarina Boustedt

Project Coordinator at Graphene Flagship

Professionally organized, the EMDESK Team executed the migration in less than two weeks and provided us with a seamless and uncomplicated service; including consultation. EMDESK is a highly reliable partner that provides us with a tool that helps us to manage and monitor all our project activities.

Dr. Christian Fauteux

Chief Administrative Officer, École Polytechnique Fédérale de Lausanne

We selected EMDESK to plan our project proposal after facing problems with other tools. We switched to EMDESK less than 3 months before submission and were very happy that the collaboration went so smoothly. EMDESK met our individual requirements quickly and professionally.

Dr Alison Taysum

University of Leicester, the UK

I highly recommend a free trial of EMDESK to see exactly what excellent value for money you will be getting with this platform. My experience of the platform surpassed my expectations.

Meytal Laor

Administration Manager at CrackSense project, Israel

EMDESK is very easy to learn. We had and have support service all along the way. It's a very convenient and efficient way to manage a multi-partner project. Everything is transparent and fully communicated. We have a complete view of the budget and expenses at any given moment. EMDESK undoubtedly improves and simplifies the work.

Previous
Next

Easy start guaranteed

We're Horizon Europe experts and here with you every step of the way, assisting you in getting your Horizon Europe project up and running in EMDESK and importing all necessary data. EMDESK is user-friendly and tailor-made for Horizon Europe projects.

  • Direct data import or project setup service
  • Full Coordinator and Partner onboarding training
  • Help Desk with video tutorials

Excellent and personal support

We're always here for you, personally. Our team is made up of experts with years of experience in Horizon Europe project management. We respond promptly within a few hours.

  • Fast, dedicated personal email and video support
  • Team of experienced Horizon Europe experts
  • 99% happy project coordinators and partners

Book a call with us to explore EMDESK

Find out why 1,000+ organisations use EMDESK

  • A single platform for all your needs
  • Tailor-made for collaborative innovation projects
  • Efficient administration, more space for substantial work
  • Personal support with quick response times
  • Safe and made in Germany
Designed for Horizon Europe

Designed for Horizon Europe

Compliant with EU security standards and GDPR

Compliant with EU security standards and GDPR

We are Horizon Europe experts

We are Horizon Europe experts

Developed and hosted in Germany

Developed and hosted in Germany

Full personal support

Full personal support

Frequently Asked Questions

Where can I book a call or personal demo?

You can book a call or demo with us directly on our Product demo page, click below.

Book a call

Are the costs for EMDESK eligible for reimbursement under Horizon Europe?

Yes, EMDESK is reimbursable in Horizon Europe (as Other Direct Costs or overhead fees).

What do we need to order?

You’ll need to create an EMDESK account then go to the Subscriptions & Billings section and click Upgrade. You will need to enter a billing address and a valid VAT ID (if applicable). If you received a quotation, just confirm the quotation via email.

How do I request a quote?

Our pricing page has a price calculator with a “Request a quote” button at the bottom. You can also contact us at contact@emdesk.com to request a quote.

How does the pricing work?

The Team Plan pricing is based on the number of users and the contract duration, either monthly or annually. The more users you have and/or the longer the duration, the greater the savings. The Project Plan is billed per project, based on the number of participating organizations (partners), with a monthly fee per partner. Contact us for a customized quote tailored to your needs and budget.

Contact us

STAY INFORMED

Updates and expert insights straight to your mailbox